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How to auto-forward school emails to Quiet Loon

A complete, provider-by-provider guide to forwarding school and activity emails to Quiet Loon — one email at a time, or automatically, from Gmail, Outlook, Apple Mail, Yahoo, AOL and work email.

Forwarding beats connecting your inbox. You set one rule, once, and Quiet Loon only ever sees the emails you choose to send it — never your whole mailbox, never your other messages. No account to link, no permissions to grant, nothing to revoke later.

Each step below asks you to paste in your personal Quiet Loon forwarding address — shown on your dashboard's Email Forwarding page after you sign up. Don't have one yet? Start your free trial to get yours.

Which guide is mine?

Gmailgmail.comOutlook / HotmailHotmail, Live & MSNApple MailiPhone, iPad & MacYahoo Mailyahoo.com / yahoo.co.ukAOL Mailaol.com / aol.co.ukWork or custom domaine.g. you@yourcompany.comAny other providerWorks everywhere

Gmail

Quickest

Forward one email

Best for trying it out or forwarding one-off emails

  1. 1Open gmail.com in your browser and find the school email
  2. 2Click the three dots (⋮) at the top right of the email and choose “Forward”
  3. 3Paste your Quiet Loon address in the To field and send
  4. 4Quiet Loon will process it within a minute
Recommended

Step 1: add and verify your forwarding address

A one-time prerequisite — do this before creating any filter

  1. 1Go to gmail.com in your browser, click the Settings cog, then “See all settings”
  2. 2Open the “Forwarding and POP/IMAP” tab
  3. 3Click “Add a forwarding address”, paste your Quiet Loon address, and confirm
  4. 4Gmail sends a verification email to your Quiet Loon address. This appears as a banner on your dashboard — click “Confirm auto-forwarding” there
Leave Gmail's own “Forward a copy of incoming mail to” setting on this tab switched off — that would forward everything. The filter you create next is what makes forwarding selective.

Step 2: create the filter

Once your address is verified, set it once and every future email from that sender forwards automatically

  1. 1Click the search bar and then “Show search options” (the sliders icon on the right)
  2. 2In the “From” field, type the sender's email address (e.g. the school office)
  3. 3Click “Create filter” at the bottom right
  4. 4Tick “Forward it to” and choose your Quiet Loon address from the dropdown — it appears there once verified in Step 1
  5. 5Click “Create filter” to save

Auto-forward a whole school domain

Catches every address at the school — office, teachers, clubs — in one rule. Requires Step 1 above first

  1. 1Follow the filter steps above (Step 2), starting from “Show search options”
  2. 2In the “From” field, enter the school's domain (e.g. @yourschool.sch.uk) so every sender there matches
  3. 3Tick “Forward it to” and choose your Quiet Loon address from the dropdown
  4. 4Click “Create filter” to save
Don't use a label as the filter criteria (e.g. “Has the words: label:school”) — Gmail filters run when mail arrives, before any label has been applied, and filters don't chain, so a label criterion never matches incoming mail. If school email is already organised under a label, use the sender or domain criteria that label is based on instead.

Outlook / Hotmail

This guide covers all Microsoft email addresses — Hotmail, Outlook, Live, and MSN. They all use the same inbox at outlook.com.

Quickest

Forward one email

Best for trying it out or forwarding one-off emails

  1. 1Open outlook.com in your browser and find the school email
  2. 2Click “Forward” at the top of the email
  3. 3Paste your Quiet Loon address in the To field and send
  4. 4Quiet Loon will process it within a minute
Recommended

Auto-forward from a sender

Works for Hotmail, Outlook, Live, and MSN addresses — set it once, runs on every device

  1. 1Go to outlook.com in your browser. Click the Settings cog (⚙️) → “View all Outlook settings”
  2. 2Click “Mail” → “Rules” → “Add new rule”
  3. 3Give the rule a name like “Forward school emails to Quiet Loon”
  4. 4Under “Add a condition”, choose “From” and enter the school sender address
  5. 5Under “Add an action”, choose “Forward to” and paste your Quiet Loon address
  6. 6Click “Save”
The rule activates immediately. All future emails from that sender will be forwarded automatically, whether you're on your phone, tablet, or computer.

Outlook desktop app (Windows)

Only if you use the installed Outlook app rather than the website

  1. 1Click “Home” → “Rules” → “Manage Rules & Alerts”
  2. 2Click “New Rule” and choose “Apply rule on messages I receive”
  3. 3Set the condition to “From people or public group” and add the school sender
  4. 4Set the action to “Forward it to people or public group” and add your Quiet Loon address
  5. 5Click Finish and make sure the rule is ticked as active

Apple Mail

Quickest

Forward one email

Works on iPhone, iPad, or Mac

  1. 1Open the school email in Apple Mail
  2. 2Tap or click the reply arrow → “Forward”
  3. 3Paste your Quiet Loon address in the To field and send
  4. 4Quiet Loon will process it within a minute
Recommended

Auto-forward using a rule

Mac only — set once and every future email from that sender forwards automatically

  1. 1Open Apple Mail and click “Mail” in the menu bar → “Settings” (or Preferences on older Macs)
  2. 2Click the “Rules” tab → “Add Rule”
  3. 3Give it a name like “Forward school emails to Quiet Loon”
  4. 4Set the condition: “From” — “Contains” — and type the school sender's email address
  5. 5Set the action: “Forward Message” and paste your Quiet Loon address
  6. 6Click “OK” to save
Apple Mail rules only run while Mail is open on your Mac. For more reliable forwarding, set up a rule directly at gmail.com or outlook.com — those rules run in the background regardless of what device you're on.

iPhone or iPad

Apple Mail on iOS doesn't support automatic forwarding rules

  1. 1To set up automatic forwarding, log into your email account in a browser — gmail.com or outlook.com — and set the rule up there
  2. 2Once the rule is saved on the web, it works automatically on your iPhone too — no app needed
If your email ends in @gmail.com, follow the Gmail guide above. If it ends in @hotmail.co.uk, @outlook.com, or similar, follow the Outlook / Hotmail guide above.

Yahoo Mail

yahoo.com or yahoo.co.uk addresses

Recommended

Forward manually

Recommended for Yahoo — Yahoo can't filter forwarding by sender

  1. 1Open the school email at mail.yahoo.com
  2. 2Click “Forward”
  3. 3Paste your Quiet Loon address in the To field and send
  4. 4Quiet Loon will process it within a minute

Forward everything (all mail)

Requires a paid Yahoo Mail Plus subscription — free Yahoo accounts don't have this option

  1. 1Go to mail.yahoo.com in your browser and sign in
  2. 2Click the Settings cog → “More Settings” → “Mailboxes”
  3. 3Select your email address and scroll to “Forwarding”
  4. 4Enter your Quiet Loon address and save
  5. 5Yahoo sends a confirmation email to your Quiet Loon address — find it in the email list on your Quiet Loon dashboard and open it
  6. 6Copy the confirmation link out of the message text and paste it into your browser's address bar to finish verifying
Yahoo doesn't support forwarding rules limited to specific senders — turning this on sends every email that arrives in this account to Quiet Loon, not just school mail. It also requires Yahoo Mail Plus; if you're on a free Yahoo account you won't see this option at all, so use manual forwarding above instead, or set up a per-sender rule at gmail.com or outlook.com if you have an account there. The confirmation link isn't clickable from inside Quiet Loon, so you'll need to select and copy it yourself — and the one-click “Confirm auto-forwarding” banner mentioned in the Gmail section above is Gmail-only; it will not appear for Yahoo.

AOL Mail

aol.com or aol.co.uk addresses

Recommended

Forward manually

Recommended for AOL — AOL can't filter forwarding by sender

  1. 1Open the school email at mail.aol.com
  2. 2Click “Forward”
  3. 3Paste your Quiet Loon address in the To field and send
  4. 4Quiet Loon will process it within a minute

Forward everything (all mail)

AOL only supports account-wide forwarding — no per-sender option

  1. 1Go to mail.aol.com in your browser and sign in
  2. 2Click the Settings cog → “More Settings”
  3. 3Click “Mailboxes” on the left, then select your email address
  4. 4Scroll down to “Forwarding” and enter your Quiet Loon address
  5. 5Click “Verify” — AOL will send a confirmation email to your Quiet Loon address
  6. 6Find that confirmation email in the email list on your Quiet Loon dashboard and open it
  7. 7Copy the confirmation link out of the message text and paste it into your browser's address bar to finish verifying
AOL doesn't support forwarding rules limited to specific senders — turning this on sends every email that arrives in this account to Quiet Loon, not just school mail. This may also require a paid AOL plan; if you don't see a Forwarding option, use manual forwarding above. If you only want school emails forwarded, set up a per-sender rule at gmail.com or outlook.com if you have an account there. The confirmation link isn't clickable from inside Quiet Loon, so you'll need to select and copy it yourself — and the one-click “Confirm auto-forwarding” banner mentioned in the Gmail section above is Gmail-only; it will not appear for AOL.

Work or custom domain email

e.g. yourname@yourcompany.com — usually Gmail or Outlook behind the scenes

Work out which platform you're on

Then follow the matching guide above

  1. 1Check with your email provider or IT team whether your account uses Google Workspace (Gmail) or Microsoft 365 (Outlook)
  2. 2If it's Google Workspace, follow the Gmail guide above — the steps are identical
  3. 3If it's Microsoft 365, follow the Outlook / Hotmail guide above — same interface, just a different domain
If you're not sure which platform your email uses, try logging in at gmail.com or outlook.com with your work email — one of them will recognise it.

Any other provider

Works with any email service

Forward manually

Works with any email provider, no rule required

  1. 1Open the school email in your email app or website
  2. 2Find the Forward option (usually in a menu or reply options)
  3. 3Paste your Quiet Loon address in the To field and send
  4. 4Quiet Loon will process it within a minute
Manual forwarding works with any email provider. If you'd like to set up automatic forwarding, search for “[your provider name] email forwarding rules” for specific instructions.

Set the rule once, stop checking five inboxes.

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